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Use of Blumberg Auditorium and Room 410
Conditions of Use
The Blumberg Auditorium and Room 410 may be used by University affiliated groups for the following purposes:
- Cultural events such as lectures for the general public.
- Academic programs such as lectures by visiting scholars.
- University business (workshops, administrative forums, etc.).
- Student Organizations must be currently registered with the Student Development Center.
These rooms are NOT available for non-UTEP sponsored groups, regular University classes or on-going regularly scheduled meetings.
The University Library, which uses these rooms frequently for library instruction, staff meetings, and other purposes, has priority of use.
Reservations
Requests to use the Auditorium and Room 410 should be submitted at least five work-days in advance to the Library Administration Office (Room 316, Phone 747-5683), Monday - Friday, 8:00 AM to 5:00 PM.
Capacity
The Blumberg Auditorium, located on the first floor, has a maximum capacity of 120 people; reservations cannot be made for groups expected to exceed that number. However, the room has seating capacity for only 84 persons. Special arrangements will need to be made if 84 - 120 persons are expected to attend. Groups of twenty-five persons or less should request Room 410.
Hours of Availability
Blumberg Auditorium and Room 410 are available one half hour after the Library opens through one hour before closing. No meetings will start before 9:30 a.m. on Saturdays to allow time for set-up. Exceptions to this policy are rare and must have approval of the University Librarian or his/her designate.
Seating Arrangements
The chairs in the Blumberg Auditorium may be rearranged to meet certain needs, however, the Library Administration must be notified 48 hours in advance of the meeting if changes are desired. The group using the room is responsible for the physical arrangement of chairs and the return to their original places following the meeting.
Special Equipment Needs
An account name and number will be provided to the Library for charging any equipment missing from the Library after your meeting. The Auditorium has a 35mm slide projector, an overhead projector, and a sound system with microphone. Tables, a podium, and other aids are also available. Groups needing special equipment must indicate this at the time of request. The Library Administration accepts no responsibility for setting up equipment if this information is not included on the form. Non-functioning equipment should be reported immediately to the Circulation Desk on the main floor.
Refreshments
Food and Drinks must have prior approval, including water pitchers and cups, and can ONLY be provided through the Campus Food Services (Campus Catering at 747-7460). Groups are responsible for leaving the Auditorium in clean condition. Stains or damage to furniture and carpeting must be reported immediately to the Circulation Desk on the main floor.
If your request to have light refreshments has been approved, it is your responsibility to make sure that the caterers know that they need to conceal all refreshments and bring them in through the south side of the Library building (e.g. the loading dock area). It is also your responsibility to ensure that ALL approved food and drink are kept in the room at all times, otherwise you risk the possibility of denial of approval in the future.
Access to the Meeting Rooms
The rooms will be opened/unlocked thirty minutes prior to scheduled time, so please include preparation time in your request. If the room is not open, please check with a staff person at the Circulation Desk on the main floor. Circulation staff must be notified at the conclusion of the meeting that the room is vacant and ready to be secured.
[RLS: 02/07]